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29/07/2016

Hello Everyone, Today we'll discuss How to use Text Functions in Excel. Text Functions return an information about a text string and also used to combine a text string and a number together. Excel string Functions have been grouped into various category and today we'll discuss some Text Function Category like Text functions to remove an extra character, Functions to convert excel data type, Function to convert the Text in LOWER case and UPPER case.

How to Use CLEAN Function in Excel

The CLEAN text function is used to remove all non-printable characters from the text. 
Formula used: =CLEAN(text)
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Here we have some non-printable character in column A and our aim is to remove this non-printable character for that we use the CLEAN function.

Use of TRIM Function in Excel

Trim Text Functions is used to remove extra spaces (except single spaces) between words from text strings.
Formula Used: =TRIM(text)
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Here we have a text string "Excel sheet 1" with some extra spaces so here we used TRIM function to removes the extra spaces.

How to Create LEFT Function in Excel

If you want to return a certain number of characters from the text string then you can use LEFT functions. Basically, LEFT function returns a specified number of characters from the beginning of the text strings.
Formula used: =LEFT(text,[num_chars])
Note: [num_chars] is set to the default value 1 means return first character of the strings.
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Here you have a text string "EXCEL TEXT" and you want to first 5 characters of the string then you can use LEFT function to fetch the character from the begging of the text strings.

How to Create RIGHT Function in Excel

If you want to return a certain number of characters from the text string then you can use RIGHT functions and the RIGHT function returns a specified number of characters from the end of the text strings.
Formula used: =RIGHT(text,[num_chars])
Note: [num_chars] is set to the default value 1 means return first character from the end of the text strings.
Excel Text Functions, Excel Text, Excel mid, Excel Find Function, Excel convert text to number
Here you have a text string "EXCEL TEXT" and you want to 7 characters from the end of the text string then you can use RIGHT function to fetch the character from the end of the text strings.

How to Create MID Function in Excel

If you want to return a certain number of characters from the text string then you can also use Excel MID functions and MID function returns a specified number of characters from the MID of the text strings.
Formula used: =MID(text, start_num, [num_chars])
Note: start_num is the integer value that specifies the position of the first character and [num_chars] cannot be blank.
Excel Text Functions, Excel Text, Excel mid, Excel Find Function, Excel convert text to number
Here you have a text string "EXCEL TEXT" and you want to 4 characters from the seventh position of the beginning of the text string then you can use MID function to fetch the character from the specified position of the text strings.

Use of CONCATENATE Function in Excel

CONCATENATE Text Functions is used to combine two or more string together into one combined text strings.
Formula Used: =CONCATENATE(text1," ", text2.........)
NOTE:   " " is used for single space between two text string or word.
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Here we have a two or more text string in a different location and we want to combine all the strings in a single location then use the CONCATENATE text function like combine AMIT and KUMAR and get AMIT KUMAR in a single cell.

Use of REPT Function in Excel

REPT text function returns specified number of times repeated text string.
Formula used: REPT(text, number_times) 
Note: If number_times is zero then it returns an empty string.
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This function is used to get the multiple times of text string like we have a text string "ha" in cell A2 and we use the REPT function to get the repeated text strings and see the results in cell C2.

Create LEN Function in Excel

LEN function returns the length or number of character of the text string. 
Formula Used: LEN(text)
Note: Empty string has length zero and a single space also count in the length.
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This function is used to count the length of the text string like in cell A5 we have a text string "SUNIL KUMAR JAIN" and using the LEN function we find a length of this text string.

Create FIND Function in Excel

Excel Find function in excel returns the position of a specified character or sub-strings within the text strings.
Fomula Used: =FIND(find_text, within_text, [start_num])
Note: Find Function is a Case-sensitive function.
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This function basically return the accurate position of the desired character like we want to find "m" character in cell A5 and we can fix the starting position of the text string so this function returns the position of the "m" character.

Use SEARCH Function in Excel

The Search functions in excel return the position of a specified character or sub-strings within the text strings. This function is similar to the FIND function. 
Formula Used: =SEARCH(find_text, within_text, [start_num])
Note: A SEARCH function is not CASE-SENSITIVE function.
Excel Text Functions, Excel Text, Excel mid, Excel Find Function, Excel convert text to number
This function works same as the FIND function but a little difference is that it is not a CASE- SENSITIVE function means if we want to search "M" character in the text string but we have the "m" character in the text string then SEARCH function returns the position of the "m" character. 

Use EXACT Function in Excel

The EXACT function returns TRUE as a result if two strings or value are exactly equal otherwise, returns FALSE if two strings or value do not match.
Formula used: =EXACT(text1, text2)
Note: Exact Function is a Case-Sensitive
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The EXACT function is used to compare two strings means if the characters of the two different string are same then  it returns TRUE as a result otherwise return FALSE as a result and the main point is that it is a CASE-SENSITIVE function.

Use T Function in Excel

The T function is used to check the supplied value is TEXT or not. If supplied value is TEXT then return the text otherwise, return the empty text strings.
Formula used: =T(Supplied value)
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The T function is a very simple function, it check the text string either the string is text or not. If the input string is text like "AMIT" then T function return "AMIT" as a result while if the input string is any other format like value "0.5" then T function returns an empty string.


Create REPLACE Function in Excel

The REPLACE function is used to replace the text string with another string. You can also replace the part of the text strings with another part of the strings.
Formula used: =REPLACE(old_text, start_num, num-chars, new_text)
Note: The old_text is the text string that you want to replace and start_num is the position of the first character within old_text and num_chars is the number of character to replace and new_text is replacement string or part of the string.
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This function is used to replace the text string or part of the text with another text. Here we are 4 parameters to use this function. First is old text like "KUMAR" , second is start_num means the position of the first character of "KUMAR", third is num_chars means number of character in text "KUMAR", and finally fourth is new_text like "SINGH". 

Create SUBSTITUTE Function in Excel

The SUBSTITUTE function replaces one or more instances of a text string within an original text string. This function is similar to the REPLACE function.
Formula used: =SUBSTITUTE(text, old_text, new_text, instance_num)
Note: This function is a CASE- SENSITIVE. 
Excel Text Functions, Excel Text, Excel mid, Excel Find Function, Excel convert text to number
The working of this function is same as the REPLACE function but the difference is that it replaces the instances of the text string and also the CASE-SENSITIVE function. In cell A4 the instance "an" is replaced by "A".

How to Create UPPER Function in Excel

The UPPER function is used to convert all the characters of the supplied string in the UPPER case. 
Formula used:  =UPPER(text)
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This function convert all characters in UPPER case like we have a text string "excEL" and we apply the UPPER function then this function changes all the character in the UPPER case.

How to Create LOWER Function in excel

The LOWER function is used to convert all the characters of the input string in the LOWER case.
Formula used:  =LOWER(text)
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This function convert all characters in LOWER case like we have a text string "excEL" and we apply the LOWER function then this function changes all the character in the LOWER case.

How to Create PROPER Function in Excel

The PROPER function is used to convert all the characters of the supplied string in the proper case means to arrange the string in the UPPER case and LOWER case.
Formula used: =PROPER(text)
NOTE: The first The first character of the every word is converted in the UPPER case by the PROPER function.
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This function is the combination of the UPPER and LOWER function. As the name suggest this function convert the text string in the proper manner and the first character of every word convert in UPPER case like "excEL shEEt" change in the proper format as "Excel Sheet".

Use CHAR Function in Excel

The CHAR function returns the character according to an input character set number from 1 to 255 and outcomes get from the ANSI character set.
Formula used: =CHAR(number)
Note: (1) The character set may vary in the different computer system so the result can also vary in the different computer.
(2) You can also get #VALUE! error from the CHAR function. It occurs when the input number is outside of the range 1 to 255.
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This function is used to get the character corresponding to the number according to the ANSI character set like we enter the number 63 in cell A2 and apply the CHAR function so get the character corresponding to the number "?".

Use CODE Function in Excel

The CODE function converts the first character of the input text string into the associated numeric set code. The outcomes of the CODE Function get from the ANSI character set.
Formula used:  =CODE(text)
NOTE: Return code may vary across the different operating system.
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This function is opposite to the CHAR function means returns the numeric code corresponding to the first character of the text string like we have a text string "Excel" then by using the CODE function we get the numeric code of the first character "E". 


Create DOLLAR Function in Excel

The DOLLAR function converts an input number to a specified number of decimal places and we can also change the currency format by the DOLLAR function.
Formula used:  =DOLLOR(number,[decimals])
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This function is used to convert a text string into another currency format like we have a data in the Indian currency then we can change the data in the USA currency like cell A2 have the string "125" in tIndianian currency and convert it into USA currency "$125".

Create FIXED Function in Excel

The FIXED Function converts a supplied number to a specified number of decimal places and then convert into a text.
Formula used: =FIXED(number,[decimals], [no_commas])
Note: (1)Number indicate the input number.
          (2)[decimals] specifies the number of decimal places that display after the decimal point.
        (3) [no_commas] specifies the return text should separate thousands by the comma. It has two                  value either TRUE or FALSE. TRUE means commas are not included in the resulting text                    while FALSE means commas are included in the resulting string.
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This function is basically used to convert a number to a proper format means we can manipulate the  number to the desired decimal places and we can also include the comma in the number like in cell A5 we have "11999.99" and apply the FIXED function with the left 2 position of the decimal places and no_commas is TRUE then get the Result "12000"

Create TEXT Function in Excel

The TEXT function is used to convert a numeric value to text according to the user defined format.
Formula used: =TEXT(value, Format_text)
Excel Text Functions, Excel Text, Excel mid, Excel Find Function, Excel convert text to number
Here the text function returns the proper format of the input text string like in cell A4 we have the text string "0.125" and by using this function we get the proper format of this string as "12.50%".

Create BAHTTEXT Function in Excel

The BAHTTEXT function is used to convert a number into Thai text and adds a suffix "Baht".
Formula used: =BAHTTEXT(number)
Excel Text Functions, Excel Text, Excel mid, Excel Find Function, Excel convert text to number
The BAHTTEXT function simply convert any text into Thai Text like we can see above.

Use VALUE Function in Excel

The VALUE function is to convert a supplied text string into a numeric value.
Formula used: =VALUE(text)
Excel Text Functions, Excel Text, Excel mid, Excel Find Function, Excel convert text to number
Here the Excel convert text to a Number by using this function like in Cell A4 we have the string "1.00E-02" and convert it into numeric value as "0.01".


Conclusion:
Thus, in this post, you will find How to Use Excel Text Functions. As we all know Text function is very helpful to convert any text string into the particular format as we want. If you like this post then you can share with friends, colleagues, and relatives. We'll update this information on the regular basis. You can also share this post on facebook, twitter, Google+ or other social media website. We hope that you like this post. If you have any query regarding this post you can freely write in the comment section. We'll revert back to you.

28/07/2016

Hello Everyone, Today You'll find How to Create a Histogram in Excel. A histogram is a tool of Analysis ToolPak in MS Excel. It is used to represent the data in the graphical form and use the column chart to display frequency data . To create a Histogram in excel you need to organize the data into two column. You can easily analyze the data using the histogram tool in the MS Excel. In this tutorials, you will find the method to use the histogram and create a chart by using it.

How to Enable a Histogram using Analysis ToolPak

A histogram is a column chart that visualizes how to make the frequency excel data represent in two column on the spreadsheet. The first column represents the input data and the second column represents the bin numbers. Input data is the data that you want to analyze and bin numbers are the data intervals on that you want to apply histogram tool for measuring and analyze the data. For use the histogram first you need to install Analysis ToolPak in your worksheet. To enable Analysis ToolPak click here

Creating a Histogram in Excel

For creating a Histogram in MS Excel worksheet first, you need to enter the particular data into two columns so make an excel worksheet with two columns data.
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After entering the data on the worksheet you need to follow some steps to use the Histogram tool as:
  • On Data tab, Click Data Analysis.
  • Data Analysis Dialog box appears, Select Histogram and Click OK.
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  • Then select the input range and bin range in the Dialog box.
  • Click new workbook and select the chart output check box then Click OK.
  • Get the result below.
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Customize and Improve Excel Histogram

We create a Histogram using the Analysis ToolPak and many excel functions. But it is also important to better visualization of your Histogram. We have another tutorial to modify the chart according to the requirement. For that, you can click here.

Remove Spacing between Bars

When you make a histogram, you want to an adjacent column in your Histogram chart without any gaps. To remove extra spaces between bars you can follow some steps as :
  • Double-Click on the column of the  Histogram chart.
  • Click on the Format Data Series.
  • On the Format Data Series, set the Gap width to zero.
  • Get the Result.
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Conclusion
Thus, in this post, you will learn how to create a Histogram chart in excel. We use the frequency function to create a Histogram in excel that returns the value that falls within the specified range (called bins). If you like this article then you can share with your friends and colleagues. We hope you will like this article and we'll update the information on the regular basis. You can also share on social media websites like facebook, twitter, and Instagram. If you have any query regarding this post then you can freely write your query in the comment section. We'll revert back to you as soon as possible. 

14/07/2016

How to Create a Chart in Excel: Hello everyone, Today we'll discuss how to Create a Chart or Graph in Excel. A chart is a tool to show the data graphically. It is used to show the series of data in a graphical format to understand the large quantity of data and it is necessary to make a Graph if anyone wants to analyze the data for submitting the business report. Excel sheet have lots of Chart or Graph and each chart has its own advantage. As we all know that excel worksheet contains a lot of data so it is difficult to interpret a large amount of data. Here we'll explain various types of chart or Graph with the various set of data and apply some changes on the Graph.


Create a Chart or Graph 

To find highest and lowest value, increase and decrease number are very easy when the data is represented as a Chart in excel. You can create a chart to easy access of the data at a glance. Here we'll discuss some point about a chart so to create an Excel Graph follow some steps as:
  • Select the source data of the chart or select row and columns cells.
  • Click Insert tab.
  • In the chart group, select the desired chart category.
  • Select the desired chart type from the Drop-down list.
  • The chart will show in the worksheet.
We can create a various type of chart for visualizing excel data. Excel chart allow you to create a chart like a line chart, column chart, Pie chart, Bar chart, Area chart, Scatter chart, Surface chart or many another chart. We 'll discuss all types of chart one by one.


Column Chart 

A column chart is used to compare values across categories and it uses vertical bars to represent the data. To create a column chart follow some steps:
  • Select the range of the input data or set of values.
  • In the insert tab, click on a column from the charts.
  • Select any column chart from the Drop-down list.
  • Get the Result.


Line Chart

A line Graph in excel is used to display trends over time. The data points are connected with lines to see whether value are an increase or decrease over time. To create a Line Chart follow some steps as
  • Select the range of the input data or set of values.
  • In the insert tab, click Line from the chart group.
  • Select any line chart from the Drop-down list.
  • Get the Result.


Pie Chart

Pie chart is used to display the contribution of each value to a total pie. Pie chart always uses one data series. To create a pie chart follow some steps:
  • Select the range of the input data or set of values.
  • In the insert tab, click Pie from the charts group.
  • Select any line chart from the Drop-down list.
  • Get the Result.


Bar Chart

Bar chart works same as column chart but it uses horizontal bars while column chart uses vertical bars. It is best to compare multiple values. To create a bar chart follow some steps:
  • Select the range of the input data or set of values.
  • In the insert tab, click Pie from the charts group.
  • Select any line chart from the Drop-down list.
  • Get the Result.


Area Chart

An area chart is similar to the line chart, except the areas under the lines are filled in. This chart shows differences between several sets of data over a period of time. For creating an area chart follow some steps:
  • Select the range of the input data or set of values.
  • In the insert tab, click Pie from the charts group.
  • Select any line chart from the Drop-down list.
  • Get the Result.


Scatter Chart

Scatter chart is also known as X-Y chart and similar to Line chart. It is used to find out the relationship between two variable X and Y means to compare the pair of values. To create Scatter Graph follow some steps:
  • Select the range of the input data or set of values.
  • In the insert tab, click Pie from the charts group.
  • Select any line chart from the Drop-down list.
  • Get the Result.


Switch axis in Chart

Sometimes after creating the chart, data may not be grouped as you want. In this case, you need to change the axis or switch row and column or switch horizontal axis by vertical axis and vice versa.
To switch the axis follow some steps:
  • Select the existing chart. The chart tools tab appears.
  • In the design tab, Select Switch Row/Columns.
  • Get the Result.


Chart Title

You can add the title in the chart. For add title follow some steps:
  • Select the existing Chart. The Chart Tools tab appears.
  • In the Layout tab, click chart Title then Select Above Chart.
  • Enter a Title as you want.
  • Get the Results.



Legend Position in Chart

Legend Position identifies which data series each color in the chart represents. You can change the legend position where you want to display the legend. By default, excel legend appears to the right of the chart. You can move the legend to the bottom of the chart, left of the chart, Top of the chart or any location where you want to see. Let you want to move the legend to the bottom of the chart then follow some steps as: 
  • Select the existing excel chart. The chart tools tab appears.
  • In the Layout tab, Click Legend and select show Legend at Bottom.(you can also select any location)
  • Get the result.


Move Chart to different Worksheet

You can move chart from one worksheet to another worksheet. For this process follow some steps as:
  • Select the existing chart. The chart tools tab appears.
  • Select the Design tab.
  • Click on the move chart.
  • A dialog box appears. Select the current location of the chart.
  • Select the desired location of the chart.
  • Click OK. The chart will display the new location.


Change Chart Style

You can also change chart style, follow some steps:
  • Select the existing Chart. The Chart tool tab appears.
  • Select the Design tab.
  • Click the Move Drop-down arrow in the Chart style group and see all available charts.
  • Select the Desired style.
  • The chart will update to reflect the new style in the excel worksheet.

Add Data Labels to a Chart

Data label makes a chart easier to understand about a data series or its individual data point. It can use to focus reader attention on a single data series or data point. You can add labels to one series, all the series or one data point. To add Data Labels to a chart follow some points as discuss below:
  • Select the existing chart. The Chart Tools tab appears.

  • Click on the data series or chart series or whole chart.
  • In the Layout tab, click Data Labels.
  • Select any labels from the Drop-down list.(Depends on your need)
  • Get the Results.(see the labels on your data series or chart)



Conclusion:
Thus, in this post, we discussed how to Create a Graph in Excel. As we know the graph is the best way to visualize data in a clear and understandable way and it is also helpful when we want to compare two value with the same situation. We hope that you like this post. If you like this post then you can share with friend, colleagues, and relatives. We'll update this post on the regular basis. You can also share this post on facebook, twitter, Instagram or other social media website. If you have any doubt regarding this post then you can write your query in the comment section. We'll revert back to you as soon as possible. 

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